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Leeds County Heritage Network (LCHN) Meeting
September 22, 2011

Present: Sally Smid, Kathryn Harvey, Bill Boulton, Sue MacLatchie, Molly Sorensen, Pierre Mercier, Al Townsend & Erika Heesen.

1. New Website–www.leedsheritage.ca

Brief discussion of new website for the LCHN, www.leedsheritage.ca. A sister site to Heritage Talk (www.heritagetalk.ca), the Leeds Heritage site will provide an online directory of members, links to resources, & meeting minutes. Heritage Talk is a forum site where you can ask questions about work you are doing or assistance you need, as well as pass along news & information. Heritage Talk is open to members of the general public as well as the members of the LCHN.
Please send a member profile: photo, brief description, hours & contact information to info@leedsheritage.ca to be included in the online directory. If you have already provided this information, please send confirmation that you would like to be a part of the network & listed as part of the online directory on www.leedsheritage.ca

2. Summer Season recap & Fall/Winter plans (all attendees)

LCHN (Erika): Erika & Patrick did a road trip around the County, collecting & distributing member’s literature. It was great to meet everyone, & was well-received overall.

LTI Archives (Erika & Pierre): had more visitors & inquiries through the summer months. They have found that there is good co-operation for digitizing material as opposed to donating material to the Archives. The Archives had displays at the Lansdowne Fair, Mallorytown Village Fair, & the Lyndhurst Turkey Fair. The next two archives workshops are: Storage & Conservation, October 15 in Lyndhurst, & Genealogy & Archives, November 17 in Lansdowne. The Archives has a list of community groups that it is planning on presenting to ‘about the archives’. The Archives will provide assistance on archival material to regional groups, & is doing this currently with Rideau Lakes, North Grenville, & Athens District High School.

Athens & Area Historical Society (Sally & Kathryn): had a student working in the museum for the summer. A large amount of people came for Cornfest. Steve Clark attended the rededication of the Athens Home Boys Monument in Memorial Park in honour of the passing of his & two other MPP’s private member’s bill to make Sept. 28 British Home Child Day. The Museum also had the 1812 trunk. Upcoming events: Home Children walk, October 13, 7pm, beginning at the Athens Museum. There will also be a presentation on the Home Boys by Donna King, but no date has been set yet.

Leeds & 1000 Islands Historical Society (Bill): The Society has been off since April. They decided not to have a booth at the Lansdowne Fair this year, due to increased amount of insurance required. This is the first time they have not had a booth since 1992. The newsletter will also be late this year due to technical issues. Historical Society meetings are held at the Lansdowne Community Hall on the third Monday of every month. Alan Lindsay spoke on early families at the meeting on September 19th. Upcoming speakers at Historical Society are: Casey Sharp, Cataraqui Region Conservation Authority, October 17 & Joy Forbes, "Perserverence, Pranks & Pride - Tales of the One-Room School House", November 21.

Note that the EMC has changed their deadlines to Thursday at noon the week before an issue.

Bill is writing an article on Continuation Schools & is looking for information on Delta Continuation School.

Chaffey’s Locks (Sue M.): The Lockmaster’s House Museum also had a summer student. They have a display on the ground level of the Lockmasters & what it looked like in 1823. The Fettercairn Island exhibit has remained quite popular. They are looking for ideas for a new exhibit, & are considering shrinking the Fettercairn exhibit in order to accommodate a new display. Given that next year is 2012, they are considering an exhibit on the impact of 1812 on the area (as there were no actual battles, but many people in the region were affected by the war).

Mallory Coach House (Molly): Coach House was open every Sunday & run by volunteers. The Country Market in Mallorytown that ran every other Sunday helped to draw people in & vice versa. They are hoping that the Country Market starts running every Sunday next summer. The displays in the Coach House have remained the same. Both the re-publication of the Tweedsmuir books & Dave Well’s Mallorytown history have been extremely successful. They held a Strawberry Social in June, & the Mallorytown Village Fair in August. Both events had people in costume & were focussed on an ‘old-fashioned’, family-friendly experience. They are hoping to have more of a historical bent to them in the future. The Coach House is having a fundraising dinner & auction on October 1st at the Legion Hall (only 10 out of 120 tickets left!). Tickets are $30 each. The last weekend in November will be the Christmas Bazaar.

Molly mentioned that they advertised the Village Fair at KOA Kampgrounds. Pierre mentioned we should consider/remember advertising to local accommodations (i.e. b&bs, hotels, etc).
Springfield House (Pierre): December 3 will be the Christmas Tea Room in Escott.
Railways (Al): Railway Bob has been very popular & a big draw at meetings.

3. Discussion: best ways to cross-promote & co-ordinate marketing materials.

Members agreed we wanted to create one brochure for the LCHN. This brochure would have a map of Leeds County, with locations of members marked on the map, & a small (1-2 line) description of the site or organization along with contact information & hours. For example:

Leeds and the Thousand Islands Archives

The Leeds and the Thousand Islands Archives acquires, preserves, promotes and makes available the historical record of the Township of Leeds and the Thousand Islands. Our collections include letters, diaries, municipal documents, maps, drawings, postcards, and photographs.

Hours: Open Thursdays 1-8.
Contact: 613-888-1856

Organizations that do not have a physical location can still be included in the brochure. Historical Societies/Municipal Heritage Committees can have a description with meeting times & contact information, & the Lakes & Islands Times Past digitization project can have a description with a link to their website.

Patrick & Erika will design & order the brochure. There will be a draft to be approved by all members before the brochures are ordered. There was a request that the design of the brochure be photocopyable, so organizations could make quick extra copies if necessary. It was decided to not pursue advertising for the brochure, as we are essentially advertising ourselves. Pierre suggested pitching to the Economic Development Committee as another possible source of funding.

Erika did a cost estimate & we have at least 30 distribution points, including Gananoque & Brockville Information Centers, etc. so we need at least 3000 brochures.

5000 full colour brochures would cost 726.13 from Vista Print. So brochures would cost $50-75 per participating member organization, depending on the total number who wish to be listed in the brochure. Erika will also get an estimate from Henderson & Watermark Printing to ensure we get the best deal. All members present agreed that that was reasonable, & felt it was a good idea to take part. All members will discuss the brochure with their organizations & confirm their participation/get approval for expenditure by the next meeting on November 10th. The brochures will hopefully be done by Christmas & be ready to distribute in the New Year.

4. Discussion of a networking event to take place in the New Year was postponed until the next meeting.

Next Meeting: November 10, 2011, 7pm at the Lansdowne Community Center.